Paperwork, paperwork and more paperwork. This is the curse of a law practice. Lawyers and their assistants have to constantly refer to documentation, while at the same time creating much more themselves. But by integrating a legal document management software system into their practice, they can ensure that they will be able to locate and retrieve the right documents and business forms as and when it is required. Without such a system, they could find themselves drowning in a sea of paper.
Most law firms have their own mini-library with tomes depicting law, acts, legal history, old cases, etc. But if this library is not managed in an efficient way, lawyers and their assistants may spend a great deal of time trying to fish out the proper book or document; a legal document management software system can help them save this time and use it for more important matters. After all, a law firm is a business, and time is money, as they say.
As well as this, all legal firms have their own in-house administration to deal with; bills, invoices, time sheets, cash flow, etc. Most, if not all, of these tasks involve documentation of some description. Without adequate management of all these in place, a practice can run into numerous problems. Examples of the issues it can cause include not billing clients correctly or on time, inadvertent unpaid bills and a general mess of the accounts. These are not the problems any legal practice would enjoy having.
Nowadays, most documentation has moved onto computers, and even the paper documentation that is required as a hard copy are scanned and added to the hard drive. By having scanned copies it reduces the necessity of physically handling it. Having scanned documentation is also handy insofar as several staff could access it at the same time.
In normal circumstances, a legal document management software system would be housed in a central server and as such, all workstations on the network would be able to access all documents contained within, depending on access control privileges. This in itself is a huge time saver for the law firm as users would not have to hunt around the office for a piece of documentation.
At the end of the day, legal document management software on their system would allow lawyers and legal secretaries’ easy and simple access to a host of documents and files that would otherwise have taken time and manpower to locate.